Coach Compliance & Operations Tracker
Operational oversight system tracking coaching activity, reporting completion, compliance metrics and organisational accountability.
Project Overview
The Problem
Organisations struggle to track whether coaches are completing required reports, sessions and compliance workflows on time.
The Solution
A compliance tracker that monitors coach activity, completion rates and operational KPIs, with manager-facing accountability dashboards.
Intended Users
- Operations Directors
- Head of Coaching
- Compliance Officers
- Coaches
Core Features
Activity Tracking
Per-coach session and report completion.
Compliance KPIs
Completion rates by category and timeframe.
Reminder Engine
Auto-nudges for outstanding tasks.
Manager Dashboards
Roll-up views by department and team.
Audit Trail
Every action logged for accountability.
Escalation Workflows
Auto-flag persistent non-compliance.
System Workflow
Define
Set required reports and cadences.
Track
Monitor completion in real time.
Remind
Nudge coaches with outstanding work.
Report
Manager-facing compliance reports.
Dashboard Gallery
Compliance Matrix
Coach × task completion grid.
Department Rollup
Aggregate completion by area.
Reminder Queue
Outstanding tasks across the program.
Metrics & Outputs
Tracked weekly and monthly.
Median days from due to done.
Persistent non-compliance flags.
Key Benefits & Outcomes
Higher reporting compliance
Clearer accountability across staff
Less manual chasing for managers
Audit-ready operational records
Technology Stack
Backend
- Postgres
- Supabase
Notifications
- In-app reminders
Reporting
- Power BI
- Dashboard exports
Future Roadmap
Mobile App
On-the-go task completion for coaches.
Smart Reminders
Adaptive reminder cadences.
Performance Reviews
Compliance feeding into staff reviews.
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